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Public Records Manager


Posted:July 9, 2021 (posted 80 days ago)View All Jobs
Industry:Business
Type:Full-Time
Location:Jacksonville, FL (Duval County)
Company:Jacksonville Sheriff's Office
501 East Bay Street
Jacksonville, FL 32202
www.JoinJSO.com

Description:

The Public Records Manager is responsible for the management of the Public Records Unit, as well as the Public Counter Unit. Both of these units' primary function is to fill public records requests in accordance with state statute and department policy. This position will be responsible for the oversight of all personnel in both units, as well as for all training, evaluations of personnel. This position is Jacksonville Sheriff’s Office liaison with the Office of General Counsel, the State Attorney's Office and all other law enforcement and legal entities. The JSO Public Records Unit currently receives between 3000-4000 new public record requests each month and each must be evaluated and reviewed before release. Florida State Statute 119 requires that each request be scrutinized to ensure that no confidential information is released or the agency is subject to criminal and/or civil liability. The person who fills this position must have an extensive background in public records law. Examples of Work Manages the public records unit and is responsible for the oversight of all personnel in both units, as well as for all training, evaluations of personnel. Reviews completed public records requests for appropriate legal redactions (every public record request requires a thorough review before final release due to the sensitive nature of law enforcement documents and the extensive public records laws in the state of Florida). Responds to questions from PRU coordinators and supervisors regarding public record requests. Often involves interpreting the statute and recommending what is releasable and what is confidential or exempt. Monitors changes in FL Statutes and keeping current through trainings and publications on public records laws. Oversees the evaluation and review of public records requested before release. Handles complaints from internal and external customers regarding public record issues. Updates upper management on public records statistics and recommends process improvements. Acts as liaison with the Office of General Counsel, the State Attorney's Office and all other law enforcement and legal entities on public records matters. Min USD $75,000.00/Yr. Max USD $85,000.00/Yr.


Qualifications:

Open Requirements/Supplemental Information A five year combination of education, training, and experience in public record administration, public policy, compliance, or related field which must include 1 year in a supervisory capacity. A bachelor's degree or higher is preferred. The position requires making decisions based on interpreting of considerable data, planning of work or refining the methods and techniques to be used. Since each new public record request has to be reviewed for legal exemptions and confidentiality, it is crucial that the Public Records Manager be comfortable interpreting the law and be able to make decisions based on such interpretation. Many of the requests require that the Manager contact the JSO Legal Advisor and/or the Office of General Counsel for legal opinions or cases where there is the potential for civil liability. The job is very complex and requires critical thinking skills. The failure to respond appropriately to a public record request has the potential for criminal and civil remedies.


To Apply:

Electronic applications are required. Please visit www.JoinJSO.com to apply before post close date of 7/21/2021.


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