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Administrative Services Coordinator

Description:
SUMMARY The Administrative Services Coordinator has the primary responsibility of providing general administrative support to the Executive Director and other staff as directed. ESSENTIAL FUNCTIONS Serve as the first point of contact for organization. Perform general administrative support, providing assistance to staff, managers, and Executive and Development Director as needed. Answer incoming calls to the administrative office and direct appropriately. Gain knowledge of DonorPerfect software and become an organizational functional expert. Generate reports that will serve the organization's leadership team. Maintain organizational files and documents. Create, prepare, and deliver reports to various departments as needed. Organize meetings and meeting schedules. Ensure meeting materials and meeting spaces are prepared for use. Assisting the Executive Director is disseminating follow-up information. Help manage the Executive Director’s work related calendar and provide administrative support. Coordinate marketing communications and bulk mailings with vendors. Assist with donor communications, including appeal and thank you letters. Coordinate with the Executive Director to handle personnel databases. Order background checks and fingerprint testing for new employees and volunteers. Complete initial hiring package with new employees ensuring background screenings are completed following DCF guidelines. Work with Business Administrator to process invoices, make payments, and track receipts Assist with print and electronic communications. Assist with scheduling tours and coordination of event logistics. Coordinate administrative volunteer staff. Take on additional tasks as directed by the Executive Director and other administrative staff.

Qualifications:
COMPETENCIES Leadership Communication Proficiency Problem Solving/Analysis Thoroughness Decision Making Ability to maintain confidentiality Personal Effectiveness/Credibility Diversity and Inclusion Transforms strategy into results by assuming responsibility and accountability for position REQUIRED EDUCATION AND EXPERIENCE Minimum two years related experience; nonprofit experience a plus. Proficiency with spreadsheets, databases, and word processing. Familiarity with Apricot® a plus Familiarity with Donor Database software - DonorPerfect a plus Ability to multitask and prioritize in a dynamic work environment Strong attention to detail and ability to work as a team member with minimal supervision Solid written and oral communication skills and excellent telephone manner Ability to develop effective work plans, organize details, set priorities, and meet deadlines. Ability to operate and troubleshoot standard office equipment Interest in and commitment to Solve’s mission. ADDITIONAL ELIGIBILITY QUALIFICATIONS Personal Commitment to Christ Personal Pro-Life commitment and agreement to uphold the Mission Statement of Solve. Absence of prior criminal history or professional board disciplines WORK AUTHORIZATION Employee must be 21 years of age or older. Possession of a valid Florida driver’s license, reliable transportation, auto insurance and a driving record free from major violations for the past five years is required.

To Apply:
Please send a cover letter and resume to Executive Director - Peggy Kerwin - peggy@solvehomes.org

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